{"id":2651,"date":"2025-04-04T20:20:59","date_gmt":"2025-04-04T20:20:59","guid":{"rendered":"https:\/\/www.edwardramos.com\/?p=2651"},"modified":"2025-04-04T20:20:59","modified_gmt":"2025-04-04T20:20:59","slug":"how-to-enable-external-sharing-for-power-bi","status":"publish","type":"post","link":"https:\/\/edwardramos.com\/index.php\/2025\/04\/04\/how-to-enable-external-sharing-for-power-bi\/","title":{"rendered":"Enable external sharing for Power Bi"},"content":{"rendered":"\n

Here\u2019s a step-by-step guide on how to turn on external sharing for Power BI reports and dashboards:<\/p>\n\n\n\n

Step 1: Sign in to Power BI Admin Portal<\/strong><\/h4>\n\n\n\n
    \n
  1. Open the Power BI Admin Portal<\/strong> by logging into your Power BI account and navigating to the settings section. You need to have Power BI Administrator privileges to access this area.<\/li>\n\n\n\n
  2. From the left-hand menu, go to Tenant Settings<\/strong>. This will bring up a range of options that allow you to configure how Power BI behaves within your organization.<\/li>\n<\/ol>\n\n\n\n

    Step 2: Configure External Sharing Settings<\/strong><\/h4>\n\n\n\n
      \n
    1. In the Tenant Settings<\/strong> area, look for the option labeled Export and sharing settings<\/strong>. Within this, you will see the option to allow sharing with external users.<\/li>\n\n\n\n
    2. Under Export and sharing settings<\/strong>, ensure that Share content with external users<\/strong> is enabled. You will see the following options:\n
        \n
      • Allow external sharing of content<\/strong>: This option allows users to share Power BI content with external guests.<\/li>\n\n\n\n
      • Allow sharing to non-licensed users<\/strong>: This option can be enabled to share reports with users who do not have Power BI licenses (through Power BI Embedded or Premium).<\/li>\n<\/ul>\n<\/li>\n\n\n\n
      • Save changes<\/strong> once you’ve configured the external sharing settings as per your requirements.<\/li>\n<\/ol>\n\n\n\n

        Step 3: Share Reports and Dashboards<\/strong><\/h4>\n\n\n\n

        Once external sharing has been enabled at the tenant level, individual users can start sharing content with external stakeholders. Here\u2019s how:<\/p>\n\n\n\n

          \n
        1. Open the report or dashboard you wish to share.<\/li>\n\n\n\n
        2. Click on the Share<\/strong> icon at the top-right corner of the screen.<\/li>\n\n\n\n
        3. In the sharing window, enter the email address of the external user you wish to share the report with. If they have a Power BI account, you can share it directly; otherwise, they will receive an invitation to create a Power BI account.<\/li>\n\n\n\n
        4. You can also specify whether you want to allow the recipient to reshare the content with others.<\/li>\n\n\n\n
        5. Once you\u2019ve selected the appropriate sharing settings, click Send<\/strong>.<\/li>\n<\/ol>\n","protected":false},"excerpt":{"rendered":"

          Here\u2019s a step-by-step guide on how to turn on external sharing for Power BI reports and dashboards: Step 1: Sign in to Power BI Admin Portal Step 2: Configure External Sharing Settings Step 3: Share Reports and Dashboards Once external sharing has been enabled at the tenant level, individual users can start sharing content with […]<\/p>\n","protected":false},"author":1,"featured_media":2653,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[10],"tags":[],"class_list":["post-2651","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-tech"],"_links":{"self":[{"href":"https:\/\/edwardramos.com\/index.php\/wp-json\/wp\/v2\/posts\/2651","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/edwardramos.com\/index.php\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/edwardramos.com\/index.php\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/edwardramos.com\/index.php\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/edwardramos.com\/index.php\/wp-json\/wp\/v2\/comments?post=2651"}],"version-history":[{"count":0,"href":"https:\/\/edwardramos.com\/index.php\/wp-json\/wp\/v2\/posts\/2651\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/edwardramos.com\/index.php\/wp-json\/wp\/v2\/media\/2653"}],"wp:attachment":[{"href":"https:\/\/edwardramos.com\/index.php\/wp-json\/wp\/v2\/media?parent=2651"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/edwardramos.com\/index.php\/wp-json\/wp\/v2\/categories?post=2651"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/edwardramos.com\/index.php\/wp-json\/wp\/v2\/tags?post=2651"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}